Independent control of accounting
Independent control of accounting: the owner sees what the accountant does
Every day the books in 1C are checked from the outside, without asking the accountant. You see what has been done, what is overdue and where the errors are, and you get specific questions the accountant has to answer.
What the owner sees
Done, overdue, errors: every day
What was done today
Which documents were posted, who changed what in the database, including backdated changes in a closed period.
Outside reconciliations
Cash and bank against 1C, till revenue reported to the tax authority against 1C, e-invoices against sales, PMS against 1C.
Overdue items
E-invoices not issued, unsettled employee advances, unmatched bank statements, unanswered letters from the tax authority.
Accounting errors
Expenses without a budget line or cost center, mismatches in settlement accounts, duplicate counterparties and contracts.
Reports in plain words
Where the profit came from, where the money went, what changed against last month and which taxes are coming up.
Full database audit
A one-off check of the whole 1C database before an accountant changes or when you buy a business. In the chain's live database we found 444 issues.
- 12 September invoices still have no e-invoice. When will they be issued?
- Till revenue reported to the tax authority is 3.1 million soums higher than in 1C. Where is the gap?
- Who changed the August postings on October 14, and why?
- An advance of 4.5 million soums was paid 40 days ago and is still open. When will the report come?
- The tax authority's letter of October 9 has no reply. Who is preparing it, and by when?
Answers are checked against the next snapshot, so you see whether it was fixed.
Management accounting
Where the profit came from and where the money went
Statutory and management accounting kept apart live
They are kept separate and combined in one report. The budget follows USALI: plan and actual for each hotel.
Reports in plain words
Where the profit came from, where the money went, what changed against last month and which taxes are coming up.
P&L for owners live
Revenue from PMS, expenses from 1C, property P&L under USALI. Sent to partners after the executive approves it.
An email to the director live
Cash, bank, e-invoices and PMS are reconciled with 1C every day. The director gets an email on the state of the books.
Cash and bank
Direct bank connection with no bank-client software
Statements arrive in 1C on their own. No need to install bank-client software or match payments by hand.
Statements arrive in 1C live
Kapitalbank statements every 30 minutes, NBU, Aloqabank and corporate cards arrive in 1C on their own. 96.6% of statement lines are matched automatically.
Cash balances in Telegram live
Balances on all accounts and in all cash desks arrive at 10:00 and repeat at 22:00.
Payment orders and supplier debts live
Draft payment orders and a register of supplier debts in one place.
Till revenue against the tax authority live
Z-reports and cash register receipts are collected in our own database, fiscal revenue is checked against 1C every day, and letters from the tax authority are monitored.
1C stays under support
We break nothing in your 1C
All customizations are collected in a separate section called “Non-standard”. The standard configuration stays under vendor support and updates as usual. The accounting databases are read-only until you allow writing.
Accounting locks live
An expense without a cost center and an expense line cannot be posted. The share of expenses without a cost center fell from 30% to 1.9%.
1C database audit service
We look for posting errors, duplicates and junk in reference lists. In the chain's production database we found 444 issues, and 157 more in the Kazakhstan databases.
Changes under control live
Every evening a digest arrives showing who changed what in the configuration.
On your servers · one-time implementation and support
| Solution | Implementation | Support per month |
|---|---|---|
| Independent control of accountingdaily 1C checks, questions for the accountant, reports in plain words | $2,000–4,000 | $150–300 |
Prices are approximate, in US dollars excluding VAT, payable in soums at the Central Bank rate. 1C licenses, cameras, sensors and servers are not included.
In the cloud, control is included in the “Hotel” plan ($19 per user per month) and in the $150 a month for a small hotel of up to 50 rooms.
Frequently asked questions
The essentials
Do I need to understand accounting?
No. You see what was done, what is overdue and where the errors are, and the questions for the accountant arrive ready. Reports are written in plain words.
Will we have to take 1C off vendor support?
No. The standard configuration is not changed, all customizations sit in a separate section. Updates install as usual.
Can the data in the database change?
No. The accounting databases are read-only until you allow writing.
How often does the data arrive?
The accounting snapshot arrives every day at 18:00 in Telegram and by email. Cash balances arrive at 10:00 and 22:00.
Can the database be checked just once?
Yes. A full database audit is done before an accountant changes or when you buy a business. In the chain's live database it found 444 issues.
How much does it cost?
On your servers: implementation $2,000–4,000 and support $150–300 per month. In the cloud, control is part of the “Hotel” plan. Prices are approximate, and we give an estimate after an audit.